True productivity comes when you get the important (not urgent) things done consistently! And as a startup CEO, mom and homemaker, increasing productivity isn’t just important for me, it is non-negotiable. Especially since I just can’t afford for any balls to drop.
So here are the 3 hacks that I use personally to increase productivity daily. Just to make sure that all those different balls stay up in the juggling act that is my life!
1. Remove unimportant decisions from your work list
We waste a great deal of time on daily, routine decisions that add no value. And if these decisions involve multiple people, then the time taken is exponentially higher.
Take for example, my daily home food menu. As a home-maker, I can decide to waste precious minutes deciding daily what food is to be made at home. And then figuring out what shopping needs to be done for it. OR I can simply create a menu once for the entire month. And stick it up on the fridge to be followed daily. And shop for that menu weekly. This not only saves time spent daily deciding the menu should be. But my cook too, has a set menu to follow and doesn’t waste my time asking unnecessary questions. This can only be a good thing, I think!
Similarly, take a little time at the outset to tackle repetitive tasks that add no value. This, at work, could include mind-numbing routine work like the creation of employee rosters, team schedules and any other lists or plans that take away time daily. And watch that precious time get freed up on your schedule.
2. Create a block of time for your important tasks daily
As a leader, you will find that the largest part of your day is spent on face-time. This could be with your team leads or with various team members who want to discuss their take on things with you. And while this is a critical part of your daily work, you must be careful to not let it take over the day.
Ensure that you set aside at least a 2-hour block of uninterrupted work time to attend to your mission-critical tasks.Put a do-not-disturb sign on the door, wear headphones to block out unnecessary sounds and switch off your mobile if you have to but let this be that time of the day when you get those important 2-3 tasks done without which your day would be incomplete and unproductive.
3. Save commute time for calls
Calls eat up work time. We all know this but we still allow non-critical phone calls to take up a large part of our day which could be spent instead on constructive work.
Try this instead. Set a polite avoidance message and don’t take unnecessary calls during the workday. Once you get into your car or cab for the commute home, then take your time and return all the phone calls that you have received during the day. Not only will this cement your reputation as a professional who returns calls, but will also save your time during the workday and give you a pleasant ride home. It’s a win-win all around.
In conclusion, there are many tips and techniques that can make you more productive and efficient while ensuring that you remain a good, professional colleague who is a pleasure to work with.
I hope these techniques work for you and I would love to hear your thoughts on hacks that have worked for you and could help me in turn, so please do feel free to leave those in the comment section below. Stay productive!